Virtual Administrative Assistant

  • Remote (Anywhere)
  • Jun 23, 2021

Job Description

Immediate opening for Virtual Admin Assist/Bookkeeper for Professional Speaker 20 + hrs per week We have been in business over 20 years and some of our clients have been The New York Times, Dell Computer, Wells Fargo and Bank of America among countless others. Lots of variety and flexibility- book travel, meeting rooms, logistics, order product, maintain client files, research, limited communicate with Coaches, Coaching members, clients and vendors and few incoming calls. In addition , standard office procedures. and process orders, enrollments after events and send welcome letters that are automated for the most part through Infusionsoft.

Using Quick books: standard reports, P&Ls, payables, recievables, billing to members occasionally-mostly automated. Manage Merchant account-reconsile credit card debits and respond to chargebacks in a timely manner. Optional however not a must: Staff 3 day seminar events. Skills: MS Office Suite, Excel, *Quick Books, Project Management. Knowledge of Infusionsoft, MS Project, internet marketing, editing skills and the ability to update our website are a plus but not a must. Abilities: You must be organized and have an ability to manage multiple tasks and think on your feet. A though knowledge of Quick Books and financial record keeping: payables, receivables, P&Ls, prep docs for IRS filings handled by CPA. Schedule: When the speaker is in town you will come into the office a few hours a day or a few days a week, otherwise you will work from your home. The location is in N. Scottsdale, the vicinity of Shea and 94th Street, Scottsdale. Must have 5+ years of experience with references.


United States




High School Diploma or GED


Based on experience